How to Write an Email for MEXT Scholarship.

 

📨 How to Write an Email for MEXT Scholarship – A Complete Guide with Tips and Sample

Applying for the MEXT (Japanese Government) Scholarship is a great opportunity to pursue higher education in Japan fully funded. Whether you're applying through the Embassy-Recommended or University-Recommended route, contacting a professor is often a required step — especially if you're pursuing graduate studies (Master’s or PhD).

But writing that first email can feel intimidating.

In this blog, you'll learn:

• ✅ Why emailing professors is important for MEXT

• ✍️ How to write an effective email

• ❗ Do’s and Don’ts when contacting professors

• 📧 A sample email template you can use

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🤔 Why Do You Need to Email Professors for MEXT?

If you're applying for a research-based graduate program, you’ll often need:

• A Letter of Provisional Acceptance from a Japanese professor (especially for university-recommended route).

• A potential supervisor for your proposed research.

• To show that your research interests align with theirs.

So, emailing a professor shows initiative and starts the conversation for possible supervision.

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✅ What to Include in Your Email

Keep it clear, short, and respectful. Here's what you should mention:

1. Subject Line – Keep it direct, like:

   • "Request for Research Supervision – MEXT Scholarship"

   • "Inquiry Regarding MEXT Scholarship and Supervision"

2. Greeting

   • Always address them politely: “Dear Professor [Last Name]”

3. Introduction (1-2 lines)

   • Mention that you’re applying for MEXT and seeking supervision.

4. Why them?

   • Briefly explain why you’re interested in their research.

5. Request

   • Ask if they would consider supervising you and possibly issue a Letter of Provisional Acceptance.

6. Offer Documents

   • Say you're happy to provide your CV, transcripts, research proposal, etc.

7. Thank You & Sign Off

   • Be polite and thankful.

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❌ Don’ts When Emailing Professors

• Don’t send a generic email to many professors. Customize each one.

• Don’t be too casual. It’s a formal request, not a friendly chat.

• Don’t write a long essay. Keep it to a few short paragraphs.

• Don’t forget to proofread. Spelling and grammar matter.

• Don’t demand. Always ask politely, not as if you're entitled.

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✍️ Sample Email for MEXT Scholarship

Here’s a simple and clean template you can use:

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Subject: Request for Research Supervision under MEXT Scholarship

Dear Professor [Last Name],

I hope this message finds you well.

I am writing to express my interest in applying for the MEXT (Japanese Government) Scholarship to pursue graduate studies in Japan. As part of the application process, I am seeking a supervisor and a Letter of Provisional Acceptance from a professor whose research aligns with my academic interests.

After reviewing your work, I am highly interested in your research and believe your guidance would be invaluable to my academic growth. If you are open to it, I would be honored to have the opportunity to work under your supervision.

Please let me know if I may send my CV, academic transcripts, and research proposal for your consideration.[you can also attach your CV, transcripts in this email without asking.]

Thank you very much for your time and kind attention.

Best regards,
[Your Full Name]
[Your Email Address]
[Optional: Your University / Country / Phone Number]

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📝 Final Thoughts

Getting a response from a professor can take time — be patient, and don’t lose hope. A thoughtful email shows your seriousness and can greatly improve your chances of success in the MEXT application process.

If you're unsure which professors to contact, visit the websites of Japanese universities and look for faculty members whose research matches your interests. Google Scholar and ResearchGate are also good places to explore.

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